Review some terminology you may encounter as you browse the Sightline website.
Business Process (BP)
A sequence of steps or tasks executed by individuals or systems in Workday to accomplish a particular business objective.
Business process transformation
Business process transformation involves streamlining and modernizing administrative work at Johns Hopkins. Implementing next-generation technology is a part of that transformation.
Company
Organizations within Workday that represent the internal business entities within the enterprise and are the primary organization for all business processes.
Cost Center
Identifies a unit where payroll, expenses, revenue, and budget are tracked. Each cost center has a manager who approves financial transactions.
Cutover
Cutover is the period when business processes will be transferred from SAP to Workday. To ensure a smooth transition, certain kinds of activities or transactions will be limited or suspended during the cutover period to help ensure accurate data moves to the new system and errors are minimized if transactions are entered into SAP after information starts moving into Workday.
Dashboard
A specialized page containing a set of pre-configured reports and actions for an administrative area that provides easy access to key information.
Data Cleanup
Data cleanup is the process of fixing or removing incorrect, incomplete, or duplicate data from a dataset and is an important step in preparing data for an ERP system implementation to improve data quality, simplify data migration, optimize system performance, and improve user adoption.
Employee Self-Service (ESS)
A Workday self-service feature empowering employees to efficiently manage their personal information and HR-related tasks such as time-off requests, benefits, etc.
End User
End users are individuals who use the system (Workday/SAP) to execute the processes in any or all the functional areas of finance, human resources, supply chain, and sponsored research.
Enterprise Resource Planning (ERP)
An enterprise resource planning system is software used to manage an organization’s key business processes and workflows in areas such as finance, human resources, supply chain, and sponsored research. Johns Hopkins has used SAP as its ERP system since 2007 and is replacing it with Workday.
Evergreen Requisition
A type of requisition that is open for a period of time to collect a pool of candidates. They are used for seasonal, high-volume, or high-turnover positions.
Foundation Data Model (FDM)
The Foundation Data Model (FDM) is how Workday organizes financial information. Workday has a robust classification system for transactions that allows for multidimensional financial, operational, and external reporting.
Functional Areas
Functional areas are the mission-supporting categories of work that include finance, human resources, supply chain, and sponsored research.
Human Capital Management (HCM)
Human Capital Management (HCM) is another way of describing Human Resources and is the term Workday uses when referring to human resource functions.
Integrations
A process or mechanism which transfers data between software systems. Visit the integrations dashboard for more details.
Manager Self-Service (MSS)
A Workday self-service feature enabling managers to effectively manage their team’s data such as job details, positions, and pay. It also provides them access to reports and HR related analytics based on their roles.
My Tasks (Workday Inbox)
The area in Workday where employees receive notifications, approvals, and tasks awaiting their action.
Organizational Change Management (OCM)
The Sightline OCM workstream manages the people side of change and aims to minimize disruption and increase the adoption of the new way of working. They assist Johns Hopkins’ users in transitioning to Workday by understanding the needs for change, explaining the role-specific impacts, and providing training to navigate and utilize the system at launch.
Organizational Chart (Org Chart)
A visual, interactive depiction of how an organization is structured that outlines roles and relationships between individuals.
Positions
A distinct “seat” within a supervisory organization, defined by employee type, time type, and job profile, that can be filled by an employee.
Security
Workday roles that define who can perform specific actions, control what data can be viewed, and determine where a task is routed to for review and approval.
Sightline
Sightline is a multi-year program across Johns Hopkins University and Johns Hopkins Health System that aims to:
- Support better ways of working
- Modernize business processes
- Introduce advanced technology solutions
Single Sign On (SSO)
An authentication method that allows users to access multiple Johns Hopkins systems using a single login ID.
Subject Matter Expert (SME)
An individual who has extensive knowledge and experience regarding a specific topic or area.
Supervisory Organizations
The structure of Workday by grouping employees under a manager, driving visibility, tasks, and workflow. This hierarchy ensures all employees have a manager.
Task
A business process step in Workday that an employee must complete.
Workday
Workday is the cloud-based technology platform selected to replace SAP at Johns Hopkins.
Workday Transition Teams
Workday Transition Teams are organized groups across Johns Hopkins who partner with the Sightline team to plan and execute readiness and communications activities for their business units. There are three communities of Transition Teams: JHU, JHHS, and the JHU SOM. Read more about Transition Teams.
Worker Profile
A central profile that shows key information about an individual, including their job, organization, and personal details, with access based on Workday security.
Worksets
Three sprints of work, each lasting several months, that break the Design & Build phase into manageable segments. This approach lets the Sightline team focus on specific groups of business processes during each sprint, with each workset building on the design progress of the previous one.
Worktags
Labels that categorize financial transactions in Workday, similar to how hashtags organize posts on social media. They allow for detailed tagging so each transaction includes information about who was involved, what it was for, where it occurred, and why it happened. Detailed tagging improves data accuracy and strengthens reporting across Johns Hopkins.